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Frequently Asked Questions – Applying to Residence

Application / Acceptance Process

Applying for the Academic Year

You can apply for Residence by filling out the online application. Applications will be accepted until April 15, 2020 to be considered for the acceptance lottery. Any applications received after April 15, 2020 will be placed on a wait-list on a first-come, first-serve basis. Please note: When you apply for Residence you are required to pay a $500.00 deposit to be considered in the acceptance process.

Applying for Winter or Summer Semester

You can apply for Residence by filling out the online application. Applications will be accepted at any time on a first-come, first-serve basis. Please note: When you apply for Residence you are required to pay a $500.00 deposit to be considered in the acceptance process.

If you do not wish to complete your application online, paper copies can be requested from the Residence.

A deposit of $500.00 is required with all applications for Residence. Once you have moved into Residence, your deposit is used as a damage deposit for your room. It is returned to you less any charges owing after you moved out. You will be required to fill out a Room Inspection form upon arrival at the Residence. This form will be held on file for the duration of your stay with us; once you have moved out we will compare your room inspection form to the current state of your room. Payment for your deposit can be made by Interact online, bill payments through your financial institution, certified cheque, or bank draft. Cash or interact can be made in person at the Residence.

DOMESTIC STUDENTS:

First-year student applicants living outside the Niagara Region, and within Canada, who apply by April 15, 2020 will receive preferential acceptance into Residence. Where the number of applications exceeds the number of beds available, acceptance into Residence will be determined by a simple lottery.

Those applicants who are not offered Residence acceptance, including first-year students living inside the Niagara Region, will have the option to be placed on the first-year student waitlist. Applications from first-year students received after April 15, 2020 will be placed on the first-year student waitlist. Beds not filled on, or by April 15th, 2020 applications will be offered to first-year students on the waitlist on a first-come, first-served basis.

Acceptance into the Niagara College Residence for the Academic Year will take place on April 18, 2020 or the next business day.

 

INTERNATIONAL STUDENTS:

First-year International students, who apply by July 1, 2020 must have their student visa and travel documents confirmed. The Residence confirms each International Student applicant’s status with Niagara College to ensure all paperwork is complete prior to completing the International acceptance. Where the number of applications exceeds the number of beds available, acceptance into Residence will be determined by a simple lottery. Those applicants who are not offered Residence acceptance, will have the option to be placed on the first-year student waitlist. International students who do not meet the criteria will remain on the waitlist until all documents can be confirmed.

Acceptance and notification into the Niagara College Residence for the Academic Year will take place on July 2, 2020 or the next business day.

Academic Year Acceptance

Acceptance emails will be sent out in April. Applicants must have been selected during the acceptance process or lottery and have met all the required deadlines. If you were not selected during the acceptance process or lottery, you will receive a waitlist notification. Please note: OSAP deferrals are not an option.

Winter & Summer Semester Acceptance

Acceptance emails will be sent out on a first-come, first-serve basis dependent upon availability during the Winter and Summer Semesters. Please note: OSAP deferrals are not an option.

If you had completed your Residence Application with the Refundable $500 deposit before April 15th and have not received an acceptance email between April 15th and April 20th you may have been placed on the Waitlist.

If you completed your Residence Application with the Refundable $500 deposit after April 15th and have not received an acceptance email to date, you may have been placed on the Waitlist.

The Waitlist holds all students who were unable to secure a spot during the Residence Lottery on April 15th and for any student who applied after the Lottery. To request your Waitlist number you will have to contact the Front Desk of the Residence you applied for. You may find all of the Residence Contact Information on our Contact Us page.

The Residence recommends checking in with Front Desk staff every 2 – 3 weeks for your waitlist position.

Your deposit is securing your spot on the waitlist and is refundable at any time if you choose to cancel your application and withdraw from the Waitlist.

In the acceptance email, you will receive instructions on how to complete the rest of your acceptance details online. The acceptance details will need to be completed online and ask you important information related to contact and health information, payment information, emergency contact information and personality profile questions which will help you to select a roommate. You will also be asked to review and accept the Student Residence Agreement which is a legal document that serves as the contract between you and the Residence. Please ensure that you read it carefully and keep a copy for your records.

If you do not wish to complete your acceptance online, paper copies of the acceptance forms can be requested from the Residence.

If you are unable to meet the payment options as outlined, your spot will be offered to a waitlist candidate, and you will forfeit your deposit after Deadline 1 as determined under the Termination and Cancellation Policy.

Please note:

The Niagara College Residences do not accept promissory notes from students who are planning to use the proceeds of their OSAP loan to pay their Residence fees. You must make the necessary arrangements to submit your Residence fees prior to the due dates below.

It is strongly recommended that these contacts are the parents or legal guardians of the resident. As the Primary or Secondary Contact, you will serve as an emergency contact and you may also be contacted if any other significant concerns or problems arise with the resident. In the case where the Primary contact is unavailable, the Secondary contact will be contacted. Once the Residence is provided with this contact information, the Manager will notify the Primary and Secondary contacts, via the supplied email, that they have been identified as Primary/Secondary Contacts for the Resident. This email will outline the role and responsibility of the Primary/Secondary Contact and provide the Primary/Secondary Contacts with the opportunity to opt-out of this role.

You are required to complete your acceptance information by the following dates:

Summer Semester 2020 Acceptance Deadline: April 1, 2020
Academic Year 2020-2021 Acceptance Deadline: July 15, 2020
Winter Semester 2021 Acceptance Deadline: December 1, 2020

If you are not completing your acceptance information online the same deadlines are applicable.

Please provide your details on the Medical, Accessibility, and Special Consideration section when completing your acceptance information to provide us with more information about how we can support your success in Residence. Students requiring special accommodations on campus are encouraged to also contact the Accessibility Services Office on campus.

If you are not completing your acceptance information online, please contact the Residence directly for the “Request for Special Consideration Form” to provide us with more information about how we can support your success in Residence. Please note that the Requests for Special Considerations form is taken into consideration once the student has been accepted into Residence and will not assist the student in bypassing the waitlist.

Move-In / Move-Out

The official move-in date(s) for Residence are as follows.

Summer Semester 2020

Move-In Day: April 25, 2020
Move-Out Day: August 30, 2020

Academic Year 2020-2021

Move-In Day: September 5, 2020
Move-Out Day: April 24, 2021

Winter Semester 2021

Move-In Day: January 9, 2021
Move-Out Day: April 24, 2021

If you need to move-in earlier or move-out later than the above-posted date(s), please contact the Residence directly.

Please review the lists below for Suggested Move-In items that will not be provided by the Residence:

The following items are not recommended or permitted for move-in:

  • A moving truck, trailers, or additional large furniture. One small shelving unit (small bookcase or nightstand) is permitted.
  • Any television larger than 40″. Each bedroom comes with a small flat-screen television.
  • Anything which can alter the condition of your room (ex) wall decals, nails (etc). You may only use white stick-tac or branded 3M command strips to hang posters or décor
  • Bed risers (Residence beds are already raised as high as is safe for under bed storage)
  • Extension Cords and Multi-Plug outlet blocks
  • Fridges, freezers
  • Funnels, beer pong tables or any other high-risk drinking paraphernalia
  • Halogen Lamps, candles, or incense
  • Hot plates, deep fryer or any cooking appliance with an open heat element
  • Large volume alcohol containers such as mini-kegs, kegs, bubbas
  • Pets (excluding fish – please see the pet section for more)
  • Pipes, hookahs, bongs, rolling paper or other smoking paraphernalia
  • Plants or Real Christmas/Holiday Trees – Fake plants and small desk-sized fake Christmas/Holiday Trees are permitted.
  • Single-serve glass alcohol containers
  • String Lights (i.e. Fairy Lights, Christmas/Holiday Lights).
  • Subwoofers and Amps

 

Note: All included furniture and items provided in the Residence must remain in your suite and cannot be stored if you choose not to utilize them.

All students are expected to leave the residence 24 hours after their final exam/project OR by 11 am on the last Saturday of the semester, whichever comes first. Specific move out dates and instructions will be communicated to residents well in advance of the residents move out days.

Students that require accommodations past the last Saturday of the semester and would like to request an extended stay must complete a Move Out Late Form, available at the residence front desk. Please be advised that all requests are not guaranteed and must be approved by Management and are subject to an additional fee.

After Move Out, all suites will be inspected for damages and cleanliness before the security deposit in the student’s account is returned to them. Please see the Move-Out Checklist for details on how to ensure your full deposit is returned.

If a resident re-applies for residence before Move Out day, their security deposit will transfer to the following term and another deposit is not required. If the deposit needs to be replenished due to damage or cleanliness charges after leaving their old suite, the student will be notified.

If a resident is not planning to return to residence, their security deposit, less any charges for damages, will be returned to their home address in the form of a cheque address to the student within 6-8 weeks of their move out date.

Living in Residence

Everyone who is accepted into Residence must fill in “Profile Questions” which is available when completing the acceptance process online. Students are then given the opportunity to browse roommates online, send messages to potential roommates, and accept roommates. If a student does not want to select their own roommate, the Residence will select a roommate for you based on your answers to the “Profile Questions”. You may request to live with your friends while in Residence, as long as you have both been accepted and you both request to live with each other. Please note that there are no mixed gender suites available.

If you are not completing your acceptances details online, the Residence will pair students together.

General Information

There is a two-week period in late-July to early-August when newly confirmed Residents will enter their My Housing Portal to complete a Profile Questionnaire for Roommate Matching. During this period Residents can view their compatibility percentage with other Residents based on the questionnaire. Residents may use the My Housing Portal to message potential roommates during this time. Both Roommates must confirm through the My Housing Portal to reside together. If a Resident misses the Roommate Matching period, students will be paired automatically through the system based on their compatibility percentage.

Please note: The Residence does not offer any family or co-ed accommodations.

Academic Year

At the beginning of August, we will email out a confirmation of roommate notice which will include the name and contact information of your roommate. If you have not already done so, you can contact your roommate and get to know them better. The Residence has prepared a Roommate Discussion page to aid you in the initial conversation with your new roommate.

Winter or Summer Semesters

Prior to moving in, we will email out a confirmation of roommate notice which will include the name and contact information of your roommate. If you have not already done so, you can contact your roommate and get to know them better. The Residence has prepared a Roommate Discussion page to aid you in the initial conversation with your new roommate.

You will find out who your roommate is; we do not give out your room number prior to your arrival. The reason for this is that changes to our room registry may occur before you arrive and we want to ensure we provide you the correct information about your room. This information will be given to you upon your arrival.

It is not mandatory to purchase a meal plan while living in Residence. Niagara College does offer meal plans through their food service provider Chartwells. If you are interested in purchasing a meal plan please visit: dineoncampus.ca/niagara

The Residence front desk is open 24 hours a day 7 days a week. We are available for questions, comments, and/or concerns at any time you have some. Please stop down and get to know our Residence Services Representative during your first few weeks here at Residence.

For general inquiries and non-emergencies, you can contact the Front Desk by phone or e-mail below:

Welland Front Desk

info.welland@niagararesidence.ca

905-735-9700 x 3800

Niagara-on-the-Lake

info.notl@niagararesidence.ca

905-735-9700 x 3800

The Residence does not offer any family or co-ed accommodations.

Parking is available to Residents who purchase a Parking Permit from the College. For detailed Parking Information, please refer to the Residence Handbook & RCLS and Parking Services information online at www.niagaracollege.ca/parking-services

The Residence offers great security from the moment you pass through the controlled access main entrance until you slide your electronic card into your suite door. Video cameras are located in all common areas, hallways, and entrances. The front desk is also staffed 24 hours a day 7 days a week.

Additional On-Campus Safety and Security regularly check in with the Residence. More information can be found on their website by clicking here.

All cooking devices must have an automatic shutoff, be approved by CSA, and must not have an open-element (for example hot plates and indoor grills are not permitted). All appliances will be checked for approval by a Residence staff member.

For a more detailed list on What Not to Bring to Residence can be found under the Move-In/Move-Out section of this FAQ page.

The Residence Departments will primarily communicate with you through your email address that you provide when completing your application. Communication such as newsletters, deadlines, and/or any building-wide event that affects students will be communicated through email and visual posters in high traffic areas.

Your Residence Advisors (RAs) are always organizing educational events as well as events that are strictly for fun. These events allow you to meet people in your new community. Check out bulletin boards located on each floor throughout the building, attend floor meetings, and let your RA know what type of activities you would like to see in Residence.

For even more, please follow us on our Facebook and Instagram:

NOTL Facebook Page  /  NOTL Instagram

Welland Facebook PageWelland Instagram

If you are disturbed at anytime of the day or night, before contacting the front desk, please try to talk to the resident(s) who is/are causing the disturbance first. Get to know your neighbours and build a respectful community. If the disturbance continues notify the front desk and a manager or RA will help you reach an acceptable volume by speaking to the resident(s). At the same time, remember to be reasonable with the level of volume you produce as well.

Your mailing address for the Niagara Residences are:

Niagara College Residence – Welland Campus

Your Name, Your Suite Number
110 Niagara College Boulevard
Welland, ON
L3C 7L4

Niagara College Residence – Niagara-on-the-Lake Campus

Your Name, Your Suite Number
137 Taylor Road
SS#4 NOTL, ON
L0S 1J0

Mail is delivered on weekdays and can be picked up from your mailbox located on the first floor. If you receive a parcel or pick-up notice, it will be held at the front desk and an email will be sent to you notifying you to pick up your parcel or pick-up notice.

You will be sharing your mailbox with your roommate and each of you will have a copy of the key. If the Resident loses the mail Key, the Resident will pay $20.00 for replacing the Mail Key.

 

Termination & Cancellation

Please refer to the cancellation policy located here: Termination and Cancellation Policy.

Cancellations

Cancellations occur prior to move-in. If you wish to cancel your residence application or the Student Residence Agreement, you must cancel through My Housing Portal prior to move-in. Cancellations will not be accepted over the phone.

Withdrawals

Withdrawals occur after move-in. If you wish to withdraw from residence, please contact the front desk for a Residence Withdrawal Form. You must return it to the front desk within 5 business days of the anticipated departure date. Withdrawals will not be accepted over the phone.

Please note that the Residence operates independently from the Institution and if you cancel your application or enrolment at the Institution, you will also need to cancel your Residence application. Refunds will be issued by the Manager as detailed in section 8.06 of the Student Residence Agreement.

Other

The Residence would be happy to have you stay with us! Stay overnight starting May through August and take advantage of our Special Promotional Code ‘VISIT’ for 10% off the nightly rate (plus taxes, based on double occupancy, based on availability). Plan your visit at our WELLAND or NIAGARA-ON-THE-LAKE Residences and start your Niagara College experience TODAY!

Residents can apply at the front desk to stay during the Winter Break. You must submit your application prior to December 1st, 2020 if you plan on staying for either part of or the entire break. There in an additional charge of $300.00 to stay over during this time. The Residence will re-open on January 9th, 2020.

WINTER BREAK (Academic Year 2020-2021)

Start: December 19, 2020
End: January 9, 2021
Winter Break Fee: $300.00 (double occupancy suite)

The Residence is a “designated Residence” for property tax and rent purposes, meaning that Residence fees cannot be claimed on income tax returns. The only claim that is allowed is $25.00 for the year (with no receipt necessary), as directed by the Ontario government: 5006-TG, T1 General 2012 – ON-BEN Application for the 2017 Ontario Trillium Benefit and the Ontario Senior Homeowners’ Property Tax Grant. For this reason, the Residence does not issue tax receipts for Residence fees.

You can print a copy of your account statement by logging into your My Housing Portal and clicking on the “Accounts” tab. Residence Front Desk staff can also print this statement for you.